1. Convention Committee
a. The Convention Committee shall have a chair appointed by the President by August 15th to serve until August 15th of the following year. The Convention Committee has the duty to make all necessary arrangements for the annual meeting sponsored by ASCLS-Idaho within the state of Idaho.
b. The Convention chair shall appoint people as necessary to chair the various subcommittees coordinate the activities of those subcommittees.
1. The Program Committee will contact potential speakers, establish topics for presentation, obtain speakers credentials and general outline of presentation, and pass all information to Convention chair, the Publicity Committee chair, the PACE provider, and the Registration Committee chair. The Program chair will oversee the appropriateness of room assignments and audio-visual equipment availability for speakers.
2. The Exhibit Committee shall contact potential exhibitors with information about the meeting, booth space cost, registration form. When registrations are received, monies are deposited with the Convention Finance Chair Exhibit area layout is designed. The Exhibit chair will be responsible for on-site registration of exhibitors and will ensure that table space and electrical requirements are met. Exhibitor information must be sent to the Convention chair and the Publicity Committee.
3. The Sponsorship Committee shall contact potential contributors for door prizes or monies to offset meeting costs. All information must be forwarded to the Convention chair and the Publicity Committee.
4. The Publicity Committee will mail a preliminary flier and preregistration packet to all ASCLS-Idaho members, all facilities employing clinical laboratory professionals in Idaho, and any others deemed necessary. The flier must include dates, location, a preliminary program, and a slogan (if possible). The final program booklet will also be prepared by this committee.
5. The Registration Committee will prepare registration forms and submit to Publicity Committee. Upon receiving completed registration forms, the Registration chair will tally workshop registration numbers for use in room assignments for workshops and meetings. The Registration Committee shall man the registration table at the convention and report attendance numbers to the Convention chair for use in finalizing food events. All monies are forwarded to the Finance chair.
6. The Social Committee is responsible for purchasing gifts for the speakers, assisting the Convention chair in making menu selections for food events, purchasing flowers for the registration desk, planning any decorations and/or entertainment for the awards banquet, and planning any special events.
7. The Finance Committee is responsible for maintaining the convention checkbook in good order, receiving all monies from Exhibitor and attendee registration, paying all expenses related to the convention, and preparing a final financial statement at the conclusion of the convention.
2. The Scientific Assembly Committee shall be responsible for coordinating arrangements for continuing education activities for the profession.
a. Compositions: The Committee shall be composed of a Coordinator and a Chair of each of the recognized ASCLS Scientific Assembly Sections.
b. Coordinator: The Coordinator shall be appointed for a term of one year. He/she shall:
1. Serve as an advisor/consultant to the Sections on policy, procedure, and resources of the Society.
2. Establish a communication system to coordinate assembly endeavor at all levels.
3. Facilitate communications between the Section Chairs.
4. Represent the Scientific Assembly to the Board, and the Board to the Scientific Assembly.
c. Section Chairs: The Coordinator and the President shall together appoint the Chair of each recognized Scientific Assembly Section for a term of one year.
d. Function: The Scientific Assembly Committee shall:
1. Provide and publicize opportunities for continuing education.
2. Identify members with expertise in the various specialties.
3. Maintain a talent bank file
4. Provide a means for networking for those interested in the scientific and technical disciplines of laboratory medicine.
5. Assist the Convention Committee in planning lectures and workshops for the ASCLS-Idaho Annual Meeting.
6. Assist the Idaho Planning Committee in arranging for lectures and workshops for IMSS when Idaho is the host state for IMSS
3. The Government Affairs Committee shall:
a. Keep the Society informed of legislation of immediate concern to clinical laboratory practitioners.
b. Maintain frequent communications with the ASCLS Government Affairs Committee.
c. Establish a contact network for congressional representatives from Idaho.
d. Respond promptly to all Key-contact alerts from the ASCLS Government Affairs Committee.
e. Assume all other duties as assigned by the Board of Directors relating to government affairs.
d. Present written committee reports at Board Meetings and a final report at the end of the year.
4. The Membership Development Committee shall:
a. Organize and conduct campaigns for recruiting new members, retaining present members, and reactivating lapsed members.
b. Work in conjunction with the ASCLS Membership Committee.
c. Contact new, lapsed, and relocated members by letter and send copies of the ASCLS-Idaho Bylaws and SOP to new and relocated members.
d. Present written committee reports at Board Meetings and a final report at the end of the term.
5. Professional Affairs Committee:
a. The Professional Affairs Committee may be the chair of the National Medical Laboratory Week campaign that is held annually
b. The Professional Affairs Committee shall seek out ways to dispense information and promote public understanding by communicating the professions goals and functions to society, to peer professional groups, through publicity, news articles, Health Fairs, and Career Recruitment.
c. The Professional Affairs Committee chair shall prepare written reports for each Board of Directors meeting and a final report at the end of the year.
6. PACE Chairman:
a. Must meet the criteria and standards as established by
ASCLS and be approved through application to ASCLS
b. Become familiar with and follow ASCLS criteria for PACE approval of continuing education programs.
c. Verify attendance of individuals at PACE programs and submit required paperwork to ASCLS National Office.
7. Civil Service Liaison:
a. Must be employed by the Federal Government and be an ASCLS-Idaho/ASCLS member.
b. Will report to the Board of Directors items deemed of interest to this Society concerning the Civil Services.