Secretary

      ASCLS-ID SECRETARY POSITION DESCRIPTION

1. PURPOSE

• • Record and distribute minutes of ASCLS-Idaho minutes. Notify membership of meetings

2. TERM OF OFFICE

• • 1 year with no more than two successive terms

3. QUALIFICATIONS

• • ASCLS Professional or Emeritus membership
  • Recommended experience: Computer skills and previous involvement with committee or Board would be helpful

4. DUTIES

• • Provide a permanent record of Board and Business meetings
  • Notify members of Board Meetings
  • Distribute minutes
  • Notify President of excessive absences by a Board member
  • Other duties performed: Read minutes at the Business Meeting

5. EXPECTATIONS

• • Meeting Attendance: Attend all Board meetings with no more than two unexcused absences
  • Reports: Records minutes of each meeting and distributes to the Board
  • Deadlines: Minutes must be sent to members two weeks before a Board meeting, notification of meetings provided 30 days before
  • Avenge time commitment: Two to three hours per month
  • Travel: Board meetings and conventions
  • Financial considerations: Convention attendance

6. RESOURCES

• • Mentors: Board members and previous office holders
  • Materials: Previous year’s files, stationary
  • Helpful Hints and Suggestions: Use e-mail, prepare minutes soon after Board meeting, and ask for reports from Board members

7. BENEFITS

• • Contributions to the profession: Improve communication within organization
  • Skills developed and enhanced: Communication skills and meetings management
  • Contacts/ Networking opportunities: Board meetings and membership